Spend your week managing projects, not reporting on them.
We help project-driven firms and PMOs put AI to work on the overhead around delivery: status reports, meeting follow-up, change control, handoffs from sales, and the lessons learned that never get written down. Built around the project tools you already use.
Start with a 10-minute intake. You keep the written plan whether or not you hire us.
What’s slowing your team down today.
Reporting eats the week.
Project managers pull numbers from three tools, write the same update four different ways, and lose hours every week to reporting instead of delivery.
Action items die in meeting notes.
Decisions get made, then sit in someone's notebook. Two weeks later the same issue is back on the agenda.
Scope creep arrives quietly.
Small asks in emails and calls add up to unbilled work, because nobody had time to log them as changes.
Sales hands off a promise, not a plan.
Delivery teams start projects without the context the sales team had, so kickoff turns into rediscovery.
Problems surface late.
Budget burn and schedule slip show up in the monthly review, after the chance to correct course has passed.
The plays we look at first.
You won’t need all five. The Deep Dive finds the one to three with the fastest payback in your operation, and we build those first.
- Microsoft Project
- Smartsheet
- Monday.com
- Asana
- Jira
- Wrike
- Primavera P6
- Microsoft 365
- Teams
- Salesforce
- 01
Automated status reports
Pull progress, budget, and risk data from your project tools into a draft status report your project manager reviews in minutes.
- 02
Meeting notes to tracked actions
Turn meeting recordings and notes into decisions, owners, and due dates, posted straight into your task system.
- 03
Change request capture
Spot scope changes in emails and meeting notes and draft the change request, so extra work gets approved and billed.
- 04
Sales to delivery handoff
Assemble everything sales learned into a kickoff brief, so delivery starts where the sale left off.
- 05
Early warning on variance
Watch budget and schedule across every active project and flag the ones drifting before the monthly review.
Project management is our home turf.
Mike Sweigart has spent decades in project management and has architected dozens of projects. We know the difference between a project that is on track and one that only looks on track in the status report, and we build systems that make that difference visible sooner.
Read Mike’s story- Decades in construction and project management
- Dozens of projects architected
- AI platforms we built and still run
What it looks like once it’s running.
- Status reports get drafted automatically, reviewed by the project manager, and sent on time.
- Every meeting ends with owners and dates in the system, not in a notebook.
- Scope changes get captured and billed instead of absorbed.
- Drifting projects get flagged while there is still time to fix them.
Picture a project tracker and status dashboard built around how your team really works.
We’ll map the workflow and build a clickable mock-up of it, plus a blueprint you can take to any developer or software company. Most come in under $3,000. You don’t have to hire us to build it, but if you do, the mock-up fee is credited toward the build.
Three steps. The first one takes 10 minutes.
Tell us where it hurts
A 10-minute intake about your operation, your systems, and where time and margin leak.
Find your one to three plays
A 2-hour working session and a written plan within 7 days. You keep it either way.
Build it and own it
The first system live within 90 days, built into the tools you already run.
What operators ask us first.
- We use several project tools. Is that a problem?
- No. Most firms do. We pull from the tools you already use instead of forcing a migration, and consolidation only comes up if it clearly pays.
- Will this replace our project managers?
- No. It takes the reporting and follow-up work off their plate, so they spend more time with clients and their teams.
- Where do PMOs usually start?
- With status reporting or meeting follow-up. Both are high volume, easy to measure, and felt by every project manager within the first month.
Further reading
Other industries we serve
Find your first AI play in two hours.
Start with a 10-minute intake. Then two focused hours with Mike, and a written plan within 7 days that you keep whether or not you hire us.
Backed by our Payback Guarantee: find a play worth more than the fee, or get a full refund.